Handling a fleet is no easy task. There are always going to be a hundred tasks on your list and much less time to complete them. As a fleet manager, you have to take care of everything from driver hiring, his training and development as well as vehicle maintenance. These are often considered as juggling acts and to maintain a check on this profitability, compliance and safety is a difficult task to pull through. The stakes of a poorly managed fleet incurring losses, driver injuries and penalties are very high. A fleet software is considered as unique and flexible and offers diverse fleet features and advantages based upon the needs and requirements. However, in spite of the numerous benefits attached to it, there is always a price to pay. That is why, in order to maximise your ROI, you need to choose a solution which is going to benefit your fleet in the best possible manner. If you are feeling lost, here are some of the best ways that can help you find the best fleet management software as per your needs.
The incredible feature for any fleet management software is its reliability. One has to make certain that the software is precise, accurate and provides exact details. That is when real-time GPS tracking comes in. The overall market industry of GPS technology has considerably increased over the past decade. The modern GPS technology is constantly advancing. It is essential to identify a system that is able to regulate the location as well as behaviour of your fleet vehicles in terms of speed, braking and acceleration, twenty four hours a day. However, one has to keep in mind that no GPS tracking system is 100% accurate. Any professional, expert or salesperson claiming you the same is surely fooling you. There are various factors which cause delay in each and every tracking system. The two most common of them are technological restrictions as well as data repetition.
Though the technology has improved the processes a lot, there are still some of the processes which require your time and attention. Sometimes, it requires time to send data from modem to the fleet management program. It further requires time to interpret this data and transform it into useful information. Hence, the whole process of collecting data, transforming it and sending the processed information to the end user is very time-consuming and you cannot avoid these delays no matter what. However, in good tracking systems, the delay is not more than a few seconds. But, in poorly or badly maintained fleet software, the time of delay is much longer.
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No matter what kind of fleet management software you use, it should possess multiple benefits. You should never have to adapt your way of doing business to make the software fit to use. You should rather opt for a system that can support your current business processes easily. Be on a constant lookout for a software that is customizable and meet your fleet’s needs specifically. At a minimum, different software package options should be available. This will ensure that your basic needs are fulfilled as well as there are separate alternatives available for heavy and light vehicles. In addition to this, the high-quality fleet management systems are equipped with certain features which come as add ons. These add- on features are used to address some specific needs which all fleets don’t have. When the features come as add-ons, you are not required to pay for services which you are not using, but will know they are there whenever you need them.
Truck drivers are the only ones that know the best places to stop on the road.
Find a fleet management company that is expert in designing custom based fleet alternatives. They are generally very much willing to add and customize the features that meet your needs and requirements. Firstly, you must know what things you want your software to do. Then, you must have conversation with the shortlisted fleet management companies which are experienced in creating customised solutions as per your specifications. If you think that a particular fleet management system is rigid in its features and architecture, you should keep researching for better and flexible options.
Make sure your business growth is never hindered by a software, more specifically by a fleet management software. It is always a good idea to make sure that the fleet solution can adapt and scale as a company grows and modifies. What if you have just got a new deal which requires you to push your number of vehicles. Make sure that the fleet software that you choose is able to handle this jump. You cannot be stuck with a software that is not user-friendly. Ask the fleet management companies whether they are able to meet your growing complex needs. The right fleet management software is experienced and is also eager to assist your growing business.
You will not require a dozen different softwares if you invest in one that is truly helpful to manage your fleet. Invest in a quality fleet management system and it will serve as a solid platform for all your needs. The basic functions which are going to be performed by it are real-time vehicle tracking, driver management and fleet management. Through a quality fleet system, you get centralised access to everything that is important for your fleet. You can easily dispatch the drivers to jobs and obtain reminders for vehicle maintenance. Choose an all-in-one fleet management program to monitor your various drivers, vehicles as well as tools and equipment in a simple manner.